Board of Supervisors Business Meeting Minutes

PARADISE TOWNSHIP BOARD OF SUPERVISORS
REGULAR MEETING MINUTES
MAY 22, 2019

Call to Order
Chair Konrath called the meeting to order at 6:00 p.m.   

Roll Call
Officials Present:
Gary Konrath – Chair                     John C. Prevoznik – Solicitor
Peter Gonze – Vice Chair                Charles Unangst – Engineer
Reda Briglia – Supervisor                

Pledge of Allegiance
Konrath led the Pledge of Allegiance to the Flag.   
                             
Public Comment Statement
Konrath read the public comment statement “Ladies and gentlemen, before the Board of Supervisors votes on any matter, the Board will allow for public comment on that particular item.  If you wish to be heard at that time, please raise your hand, and you will be recognized.  A public comment period will be held at the end of the regular agenda for any other business.”
Konrath stated that the meeting is being recorded for the limited purpose of preparing the official minutes.

Approval of Minutes
Motion: Gonze moved and seconded by Konrath to approve the May 6, 2019 Board of Supervisors regular meeting minutes as presented.
Motion carried 3-0.

Treasurer’s Report
Briglia submitted the Treasurer’s Report.
Motion:  Gonze moved and seconded by Konrath to approve the treasurer’s report as presented.
Motion carried 3-0.

Bids
Salt Mixing Building
Mr. Unangst distributed the bid tabulations for the salt mixing building (See Exhibit 1).  Mr. Unangst stated that the costs came in higher than expected probably due to increases in steel and concrete prices.  Mr. Unangst stated that the bids could be held for 90-days.
There was discussion on obtaining further information on pre-cast buildings.  Solicitor Prevoznik will review the bid bond documents of the two lowest bidders.   
Motion:  Gonze moved and seconded by Konrath to table the bids for the salt mixing building.
Motion carried 3-0.
Mr. Unangst will contact PennBid and let them know that the bids were tabled.
Road Project
Briglia stated that the road project was advertised in the Pocono Record on April 15 and 22.  Briglia stated that six bid packets were sent out and that three bids were received.
Briglia opened and read the bids out loud (See Exhibit 2).
Motion:  Gonze moved and seconded by Konrath to award the bid to Hanson Aggregates for $510,150.60 contingent on satisfactory review of all documents by Solicitor Prevoznik.
Motion carried 3-0.

Work Session Items
Emergency Operations Plan/Resolution 04-2019
Konrath stated that the EOP was reviewed at the work session this evening with Kevin Transue, Emergency Management Coordinator.
Motion:  Gonze moved and seconded by Konrath to adopt Resolution 04-2019 adopting the revised EOP with the following additions:  On Page 1 of the Notification and Resource Manual; Add the Barrett Paradise Friendly Library as the Alternate Emergency Operation Center; Add UGI Utilities as Utilities/Public Works; Add Monsignor McHugh as Schools and on Page iv of the Distribution List add Peter Gonze and Gary Konrath.
Motion carried 3-0.
Zoning Officer/Position
Konrath stated that no additional qualified applications for the position of Zoning Officer have been received.  The Board discussed entering into an agreement with SFM Consulting to provide zoning services to the Township.
Motion:  Gonze moved and seconded by Konrath to enter into an agreement with SFM Consulting contingent on a satisfactory agreement with SFM Consulting and financial audit statement.
Motion carried 3-0. 
Administrative Secretary/Job Description/Advertising
Konrath stated that the administrative secretary position was discussed at the work session this evening. 
Motion:  Konrath moved and seconded by Gonze to advertise the administrative secretary position for 32-hours a week with benefits in the Pocono Record and on InDeed.
Motion carried 3-0.

Unfinished Business
Joint Special Meeting/Planning Commission and Board of Supervisors
The Board previously agreed to hold a special joint meeting with the Planning Commission on June 11 at 5:30 p.m. to review the draft Wireless Communication Facilities ordinance prepared by Cohen Law Group.
Motion:  Gonze moved and seconded by Konrath to advertise the joint special meeting.
Motion carried 3-0.

New Business
Telesystem (Formerly Block Systems)/New rates/Installation of Equipment
Briglia explained that Telesystem has sent a 3-year contract for telephone service.  Briglia stated that equipment would be installed due to the Township having copper wiring and that the rates would be reduced.  After further discussion, Konrath stated he would contact Telesystem for more information on the equipment to be installed.
Waste Authority/Draft Ordinance
The letter from Waste Management requesting the Township to pass an ordinance regarding issuing citations and prosecuting violations for littering was briefly reviewed.    The Board did not take any action.
Cleveland Brothers/Preventive Maintenance Contract
The Board reviewed the Cleveland Brothers Inspection and Preventive Maintenance Checklist agreement for the Township generator.  The Board asked Briglia to ask Cleveland Brother to include a price for a rental generator in the agreement and to ask for a 1-year contract.

Planning Commission Items
Most Holy Trinity Parish/Lot Consolidation Plan
Briglia stated that revised plans have not been received.  Solicitor Prevoznik stated that he has forwarded the lot consolidation deed to Mr. Unangst for review.
Reports
Solicitor – Solicitor Prevoznik stated that he has been working with Jake Schray on the fireworks permit being requested by Mt. Airy #1, LLC.  Solicitor Prevoznik stated that the Certificate of Insurance has been received but did not contain the endorsement WC 00 0313.  Solicitor Prevoznik stated that the Certificate of Insurance included all other requirements per the fireworks ordinance.  Solicitor Prevoznik explained the WC 00 0313 endorsement and that it may not be available.  Solicitor Prevoznik will also check with the Township’s insurance company.
Motion:  Gonze moved and seconded by Konrath to waive the requirement for the WC 00 0313 if it cannot be obtained.
Motion carried 3-0.
Solicitor Prevoznik reported that he has not heard back from PPL Utilities regarding the Right-of-Way at Ice Lake.  However, PPL Utilities is requesting to install a guy wire at a pole located on Schoolhouse Road and Donaldson Road.  Solicitor Prevoznik has requested the GPS Location of the pole and to have PPL Utilities include a 10’ area around the pole.   

Engineer – Mr. Unangst stated that he has forwarded an estimate for the security improvements from the contractor.  Mr. Unangst stated that the estimate would be revised to include the door locks.  Mr. Unangst stated that the estimate does not include additional work that will need to be completed by Royal Security.  Gonze inquired about the road signs on Route 191.  Briglia stated that the permit for the Side Road was received from PennDOT for Route 191 and Rogue’s Path and forwarded to Mike Mader.  Briglia requested that Mr. Unangst provide written estimates for the electronic speed signs to follow-up on obtaining grants. 
EAC/Open Space
Konrath stated that the Brodhead Watershed Association presented the Draft Final Report of the Upper Brodhead-Paradise Trail Feasibility Study at the EAC meeting held on May 15.

Correspondence/Miscellaneous
Gonze inquired if the Code of Ordinance recodification has been followed up on.  Briglia stated that she has sent all the requested information to General Code Publishers and American Legal.

Other Business/Public Comment
Paradise Falls Lutheran Association
Members of Paradise Falls Lutheran Association were present and requested that the Board approve their attorney talking to Solicitor Prevoznik regarding short-term rentals.  The Board recommended that PFLA request a work session with the Township and for their attorney to attend the work session.  

Adjournment
Motion:  Briglia moved and seconded by Gonze to adjourn the meeting at 7:20 p.m.
Motion carried 3-0.

Respectfully submitted,

Reda Briglia
Secretary