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09/06/2011 Meeting Minutes

 

 

 

 

 

 

PARADISE TOWNSHIP BOARD OF SUPERVISORS

REGULAR MEETING MINUTES

TUESDAY, SEPTEMBER 6, 2011

 

Call to Order

Troutman called the meeting to order at 6:07 p.m.

 

Roll Call

Officials Present:

Louise Troutman – Chair

Michael Flood – Vice-Chair

Reda Briglia – Secretary-Treasurer                  

John C. Prevoznik – Solicitor

Charles Unangst – Hanover Engineering

Debra Brady – Zoning Officer

Robert Safin – Roadmaster

 

Pledge of Allegiance

Troutman led the Pledge of Allegiance to the Flag.

 

Public Comment Statement

Troutman read the public comment statement “Ladies and gentlemen, before the Board of Supervisors votes on any matter, the Board will allow for public comment on that particular item.  If you wish to be heard at that time, please raise your hand, and you will be recognized.  A public comment period will be held at the end of the regular agenda for any other business.”

 

Approval of Minutes

Motion: Flood moved and seconded by Troutman to approve the August 16, 2011 regular meeting minutes as presented.

Motion carried 3-0.

 

New Business

          Berkheimer EIT Collection Programs – Troutman stated that Berkheimer Tax Administrators would be holding free programs for employers to explain the Earned Income Tax Law changes in regards to how much money employers withhold from employees’ paychecks and where and when the tax is remitted.  Kathleen Kelly has requested to attend the program. 

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Motion:  Troutman moved and seconded by Flood for Kathleen Kelly to attend the program at Coolbaugh Township on September 12 at either 10:00 a.m. or 2:00 p.m.

Motion carried 3-0.

 

Tax Collection/Counterfeit Money – Troutman summarized the letter from Joan Purdy, Monroe County Commissioners’ Office, stating that counterfeit monies are not covered under the current tax collector bonds issued through Travelers.  Therefore, any loss of funds a tax collector experiences from counterfeit monies is the responsibility of the tax collector.  Briglia stated that she contacted Beth Martin, Paradise Township Tax Collector, to inquire if she accepts cash payments.  Martin replied that two or three people have paid their taxes in cash since she took office.  There was discussion on whether a policy should be established to prohibit accepting cash as payment, if the tax collector could be covered under the Township’s policy for counterfeit monies, if counterfeit pens should be purchased and used, or if Pocono Mountain Council of Governments (PMCOG) would discuss and possibly provide coverage through the PMCOG.  Briglia stated she would also check with other municipalities on how they are going to handle this.

 

 

Unfinished/Old Business

         Union Contract Addendum – Troutman summarized the addendum to the union contract deleting the hourly utilization of twenty (20) occasions per calendar year and replacing with hourly utilization subject to the prior approval of the Board of Supervisors or its designee. 

Motion:  Flood moved and seconded by Troutman to accept and approve the addendum as presented contingent on the Union’s review and approval. 

Motion carried 3-0.

 

          Emergency Resolution and Declaration – Troutman reviewed Resolution 03-2011 providing for an exemption to CMV Driving Limits During Emergencies.  Resolution 03-2011 states that the Chairman of the Township Board of Supervisors, or in his/her absence, his/her duly-appointed alternate, shall have the responsibility of declaring an emergency.  A Declaration of a CMV-Only Emergency form has also been provided for review by the Board of Supervisors.  After discussion, the Board agreed that, in the absence of the Chair, the Vice-Chair and/or other Supervisor would become the duly-appointed designee.  Mr. Safin was also informed that he must contact the Chair or his/her designee to approve closing of roads when deemed necessary for the safety of the public. 

Motion:  Flood moved and seconded by Troutman to adopt Resolution 03-2011 as presented.

Motion carried 3-0.

Troutman summarized Resolution 04-2011 declaring a disaster/emergency from August 27 to August 29, 2011 due to Hurricane Irene.  After discussion it was decided additional

 

 

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information including the roads closed, overtime, and further information will be included in the Resolution for review and approval at the next Board of Supervisors meeting.

  

          Mt. Airy Casino Resort Greenway Monitoring Review Comments/Hanover Engineering –

Mr. Unangst summarized the review letter from Jason Smith, Hanover Engineering, regarding the amendment to the original contract for professional services between Mt. Air Casino Resort and F.X. Browne, Inc.  The amendment does not address any of the other concerns, which were previously conveyed, and there was no revision of the original Contract or Scope of Work to address previously noted deficiencies.  The Board instructed Solicitor Prevoznik to send a letter to Mt. Airy Casino Resort, including Hanover Engineering’s review letter, requiring Mt. Airy Casino Resort honor their contract with the Township.

 

          PaDOT Bridge Planters/EAC Letter – Troutman summarized the letter from Carol Hillestad regarding the bridge planters.  There was discussion on the correct installation of the planters and the fact that although the signs (Highway Beautification by Paradise Township) have been installed at the bridges, the Township has not received the permit.   Briglia will follow-up on the permit.

Motion:  Troutman moved and seconded by Briglia to table the issue until the permit is received.

Motion carried 3-0.

 

Reports

Roadmaster (attached) – Safin read his report.  Safin commended Logan Evans, Emergency Management Coordinator, on his actions and help during Hurricane Irene.  The Board discussed reimbursement of expenses for Logan Evans.  The Board agreed to reimburse Logan Evans for his mileage and any other reasonable expenses.  Safin stated that the Pocono Mountain Council of Governments would be holding their October meeting here at the Township Building.  Safin requested a budget to purchase hoagies, snacks, drinks, etc. 

Motion:  Troutman moved and seconded by Flood to authorize the purchase of hoagies, snacks, drinks, etc. not to exceed $100.00. 

Motion carried 3-0.

 

Sewage Enforcement Officer (attached) – Troutman read the report.

 

Zoning Officer (attached) – Brady stated her report was self-explanatory. 

 

PARC – Troutman reported that there are some trees down at Seven Pines Park from the storm that will be removed.

 

EAC – Flood stated the EAC/Open Space held their meeting but there is nothing to report.

 

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PMREMS – Briglia stated that the contract has not yet been signed with Barrett Township and that Scott Freeden, Director of Operations, would be attending one of their October meetings.

 

PARC (Continued) – Troutman reported that PARC has not scheduled a work session with the three participating municipalities to discuss the Intermunicipal Agreement.  Troutman also stated that there remains a vacancy on both the Paradise Township Park and Recreation Board and on PARC.

 

Solicitor – Solicitor Prevoznik updated the Board on the following:

Echo Farm - the second-addendum to the sales agreement and the Monroe County Grant Agreement have been signed by all parties. 

Mt. Airy Traffic Study - the report for July 4 has been received.  Mr. Unangst summarized the draft report for the Labor Day fireworks.  According to the report, there were problems prior to the start of the fireworks.  The Board will request a meeting with Mt. Airy to discuss.

Mt. Airy Woodland Road - a resolution needs to be adopted for the no passing signs on Woodland Road.  Briglia will follow up.

Mt. Airy Trail Network - waiting for Mt. Airy to schedule walk through with the Township Engineer.  Briglia will follow up.

FNCB – a work session will be scheduled with Attorney Marc Wolfe to resolve the trailhead easement and right-of-way issues.

Mt. Airy Golf Clubhouse – waiting on Attorney Belardi to forward Land Development and Stormwater Easement and Maintenance Agreements.

Cingular/AT&T - the necessary paperwork for the assignment of the cell tower permit from AT & T to the  American Tower Company was presented for signatures.

Hulbert Hill Bridge Easements – easement agreements have been sent to Attorney Robert Nothstien and Lake Swiftwater Club.

and executive session items.

 

Correspondence/Miscellaneous

         Robert Ehrig – Police Department.  Troutman read the letter from Robert Ehrig.  Robert Ehrig objects to the Township considering a police force.

          Pennsylvania Redistricting Public Hearing/September 7 @ 11:00 a.m. Lehigh County Government Center – The Supervisors will not be attending.

          

Other Business/Public Comment

        Halloween Party – Troutman requested a budget be approved for the Halloween Party.

Motion:  Briglia moved and seconded by Flood to approve up to $ 1,500.00 for the Halloween Party.

Motion carried 3-0.

 

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Executive Session

Motion:  Briglia moved and seconded by Troutman to recess the regular meeting and go into an executive session at 8:27 p.m.

Motion carried 3-0.

 

Motion:  Briglia moved and seconded by Flood to reconvene the regular meeting at 8:48 p.m. 

Motion carried 3-0.

Troutman stated that real estate and personnel matters were discussed.

 

Motion:  Troutman moved and seconded by Flood to accept the appraisal from Agrarian Appraisals for Echo Farm and for Solicitor Prevoznik to negotiate the sales contract.

Motion carried 3-0.

 

Adjournment

Motion:  Troutman moved and seconded by Flood to adjourn the meeting at 7:27 p.m.

Motion carried 3-0.

 

Respectfully submitted,

 

 

 

Reda Briglia

Secretary